BSA Troop 829, Front Royal, VA - Eagle Scout Proposal Guide

Eagle Scout Project

Guidelines for Preparing and Submitting Proposal

(( The quality of your proposal and final report tell much about you ))

When a scout is advanced in rank to Life Scout and has all or nearly all the merit badges required for Eagle Scout, he is given a packet. The packet contains guidelines for the Project Proposal and the Project Final Report. From the time you start making up your proposal to the time you go before the Eagle Board of Review, allow eight (8) months to a year. The following is a brief guide and some helpful hints on preparing a proposal.

Step 1 ---Select/find and think carefully about your project. Check with community leaders, your church, parks, community recreational areas, your school and non-profit organizations in your community. Do some preliminary coordination with the organization that is to benefit. Does the project sound feasible to them? Get their approval. Set an approximate time for the project.

Step 2 --- Select your project advisor. Go over your proposed project with him/her.

Step 3 --- Get a three ring binder. Make a cover entitled Proposed Eagle Scout Project, name of project, by (your name (Life Scout), address, phone number, BSA Troop 829, Front Royal, VA, Shenandoah Council, SHENRAPAWA District, Chartered Partner - Loyal order of Moose, Lodge 829, Front Royal, VA, date.

Step 4. PAGES. Make a page entitled INDEX with columns Page Number and Description. Under page number column list the number of each page followed by the description of the page.

Page 1 - This page is entitled PROJECT DESCRIPTION. Start off with "My Eagle Scout Project consists of" paragraph describing the project. In the next paragraph state where the materials will come from, donations, landfill, a company. Then some details describing the project and where will the work be accomplished, at home, at the park etc etc.

Page 2 - This page is entitled HOW I DISCOVERED MY PROJECT. Give details on how you discovered it, why you are doing this particular project.

Page 3 - This page is entitled WHO WILL BENEFIT. Start off with (the principle beneficiary of this project will be etc etc. Give details on the beneficiary and some reasons on how it will benefit.

Page 4 - This page is entitled COORDINATION WITH THE ORGANIZATION. Explain who you have discussed the project with, give phone number and any preliminary approvals you have obtained.

Page 5 - This page is entitled PROPOSED FINANCIAL STATEMENT. State if you are going to borrow tools, donations you expect, space donated to hold the project if required. total expected cost of the project.

Page 6 - This page is entitled PROJECTED PROPOSAL SCHEDULE. Make columns for Week/Day, TASK. First date should include time to Gather information followed by, obtain cost of materials, prepare letters to companies for material donations, take inventory of materials on hand, prepare draft project proposal, prepare final proposal, gather required signatures on proposal, submit proposal to council. Then list in the column "Upon Approval of Project" followed by detailed schedule of the project. The last two entries in the TASK column should be "Prepare Final Project Write-up and Eagle Application, Submit Final Write-up and Application to council. When making out your schedule, allowed plenty time for each Task. A six-month schedule for a proper project has been the normal in the troop.

Page 7 - This page is entitled PROPOSED AMOUNT OF TIME TO BE SPENT ON THE PROJECT. List the times in columns as, Total time I plan to spend of Planning the Project ________ hours, Total time I plan to spend carrying out the project _______hours. Total time I plan for others to spend assisting me with my project _____hours. Total Time: _______.

Page 8 - This page is entitled PLANNING DETAILS. On this page, give the Present Condition followed by Plan Overview. (a) I intend to _____, (b) Give statement on where you are going to get materials, (c) where the work will be performed, (d) state that you will do the coordination of work schedules and work details with troop members and other involved personnel, (e) if a tour permit is required for the troop, state that it will be obtained, (f) state here any safety precautions that you will take, (g) state here any letters of permission that you will obtain.

Page 9 - This page is entitled STEP BY STEP INSTRUCTIONS. Start off with the first task to assemble the project and continue step by step to the end of the task.

Page 10 - This page is entitled PROPOSED LIST OF ASSISTANTS. The following Boy Scouts and other individuals will assist me. Make three columns, NAME, RELATIONSHIP, PHONE NUMBER. Example: Kilroy Jones Boy Scout Troop 829 540-000-0000

Page 11 - This page is entitled LIST OF PROPOSED MATERIALS, SUPPLIES AND TOOLS. Make columns of Item, From Whom or Where, Donated/Borrowed/Brought, Cost List all that you are going to use in the project. For example: 1 Electric Sander Family Tools Borrowed $29.50

Page 12 - This page is entitled PRE-PROJECT PHOTOGRAPHS. If applicable, take pictures before you begin. An example of this would be a gully before you build a bridge over it.

Page 13 - This page is entitled PLANS/DRAWINGS/DESIGNS. Give diagrams, plans, drawings and design of your project. Take several pages if necessary/

Page 14 - This page is entitled APPROVAL SIGNATURES: Make a list of the following: Triple space with names under the line.

Project plans approved by: __________ (this would be the beneficiary such as the land/property owner).

Project Plans approved by: __________ (Life Scout submitting Proposal) Project Plans approved by: __________ (Advisor) Project Plans approved by:__________ (Scoutmaster)

Project Plans approved by:__________ (Committee Chairman)

Project Plans approved by: __________Council or District Advancement Committee

Step 5 --- After the Committee Chairman signs, you may submit your proposal to council. After review the council will send you a “Committee Action on Proposed Eagle Scout Service Project.” If disapproved, there will be instructions for corrections and to resubmit. Only after approval can you proceed to work on your project.

NOTES:

(a) Use good grammar when making your proposal.

(b) Run spell check.

(c) Make your proposal neat and attractive.

(d) Allow thirty (30) days for approval. (Allow for this in your schedule).

(e) Always allow for Murphy’s Law (What can go wrong, will).

(f) Keep notes during your project, dates, what you did, who helped, problems, changes in plan etc. These notes will be included in you final report.

(g) Take lots of pictures during the project.

(h) Make a copy of your proposal or keep in on a disk.

(i) After you receive the Committee Action on Proposed Eagle Project. Keep it on hand as it must go into the final report.

(j) After your project is completed, you must complete a Final Report along with your application for Eagle. The final report is similar to the proposal. Examples will be provided by troop leaders.